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Gift policy

Dedication denotes accepting gifted items to the library to benefit patrons. Dedicated items are one of the collection acquisition resources. Items dedicated by various agencies - including authors, faculty, students, visitors, institutes, colleges ... - are welcomed. The library adopts a special exclusion policy in line with the adopted measures by the technical division in these cases: (Damaged, content obsolescence, duplicates, number of users)   Dedication Acceptance Terms Dedicated items shall be checked to verify their quality, content, novelty, and relevance to learning, education, and research.    Compatibility of dedicated items with the library rules and regulations  Dedicated items to be added to and cataloged in the Saif library system and become part of the primary library collections The library may stamp dedicated items in the name of the dedication agency if more than 100 titles are dedicated. If less than 100 titles are dedicated, the dedication agency is free to stamp the items or not.  The initials or of the dedication agency or the title of the person if any may be added to the classification number in the library system if more than 100 titles are dedicated. Dedicated items are treated the same as the rest collection in terms of classification plan and shelving  The dedication agency signs an acknowledgment form granting the library the right to dedicate such items to other agencies and to have full authority over such items being its own property.  The dedication agency may mention its name on the cover of dedicated items.  The name of the dedication agency and the number of dedicated items may be published on the Deanship’s online portal.  A recognition letter is sent to the dedication agency. Dedication of more the 100 titles are announced by the deanship during the events organized by the library as well as on the starboard.  


  A patron signs a disclaimer agreement after making sure that he/she does not have Saif financial liabilities.  The check-in staff is fully responsible for all the disclaimer procedures and is liable for any error thereof.  A disclaimer notice is emailed to faculty and university employees through the official system  

Reciprocal Borrowing

  In collaboration with the different libraries, universities, and agencies in Saudi Arabia and abroad, the library does its level best to provide books and references to faculty and students via collaborative check-in services, or by photocopying the various materials, including books, articles ...etc. Umm al-Qura University (UQU) is one of the agencies under the interlibrary loans agreement Collaborative Check-in terms and Conditions To be affiliated with either university  To hold a library membership card  To have mutual communication between both deanships for every single case, ready forms can be used.  Patron fills in a written check-in statement to his/her own institution, expressing his/her commitment to keep and protect the collection,   and to comply with the rules and regulation (a mutually adopted form to prepared for that reason)  There shall be a permanent coordinator, preferred to be the head of the check-in division in both institutions.  The patron shall personally appear to receive and return items and to receive the disclaimer.  Urgencies can be arranged by phone to verify the Saif checked-in items by a patron in either institution.  Check-in is suspended if the fine reaches its maximum of SAR 50  Collaborative Check-in Controls When the indexing issue is resolved on both sides for self-check and return items, then it is enough to use the system. If not, each university uses its own check-in system along with the legacy library I.D. System. In that way, the patron will have his own library I.D. and have it stamped each time he/she checks in or pays. The patron should present his/her I.D. upon request and is liable for its loss.  On disclaimer, the patron shall present the proof of disclaimer from the other university.  In the case of foreign individuals on contract, they will have a special case based on their annual travels Collaborative Check-in Controls for Faculty Loan period: Only one month  Number of Books: 10  The loan is not renewed once the book is on hold by another patron  Lona extension: one additional period only - limited to half of the first period Collaborative Check-in Controls for Students and University Staff Period for each book: 15 days   Book number: maximum 4 books   Lona extension: One period only similar to the first one.   The loan is not renewed once the book is on hold by another patron


Users must Check-in books borrowed at the end of the duration loan and hand them over to the specialized staff member or through the self-loan device. Accept the loan books, which do not delay anyone who brings them to the loan department. Possible delivery of books loaned to any branch of the Library. The loan department sends notifications and alerts by phone call or e-mail in case of late return of books. Must of the borrower return the books at the end of the loan term to avoid fines and penalties for delays   Check-in Renewal Patrons may renew their borrowed items two days before the check-in end period by either attending to the check-in division or by a phone call  

General Policies

This features the library’s adopted policy and processes to fulfill its mission within the available potentials, including:  Contributing to the realization of the university’s vision, research, academic and cultural objectives, and serving the community. Introducing and applying the rules and regulations in line with the applicable policies and correctional measures. Fair and equal opportunity for all users in terms of services. Support the collection development policy, library automation, and career development. Prepare annual reports on information resources, their numbers, services, and users. Develop the specialized skills and capacities of library staff and their community awareness,   as well as their leadership potentials to deal with users to enable them to manage the library collections and activities professionally.  Follow up the local, regional and international academic and cultural developments, as well as following up the individual and community interests, including lectures, meetings, forums, workshops, and other activities.  Ensure information security by compliance with authors' and users’ copyrights, in addition to fair access to library services for all users.  Foster and develop the reading habit, and mastering the reading skills by different students; while getting them accustomed to self-learning, research, and finding information using both conventional and modern resources.  Support courses by providing the needed textbooks and their relevant information resources.  Acquiring and making available the different conventional and modern information resources for all users. Organizing the library collections through recording, classification, cataloging, weeding, indexing, abstracting, and computing to ensure their well-control, storage, and maintenance. Facilitate access to articles, research, references,  journals, books, and other information resources. Making library items available for internal, external, and inter-library loans,  as well as photocopying. Guiding users in different ways, including Online forums, physical workshops, and training inside and outside the library.  Providing various information and library services, including library guidance, bibliographic lists, check-in services, scanning, photocopying, current awareness, customized streams, internet services, databases, e-archiving, training, and patron guidance to capitalize on the available collections.  Provide services in different ways (conventional, direct, posters, publications), on the library’s portal or email.  Compliance with library rules, regulations, and deadlines, including access to the library, staff, and collections care.  The library receives patrons’ suggestions and engages them in services and development issues.   

Areas of internet use

Filling in an internet use form by patron ­ Guiding patrons to the instructions and conditions of internet use  Information and file may be stored by patrons  The library does not guarantee the accuracy of information obtained online, it the sole responsibility of the body giving or producing such information  Internet may not be used for:  Any goal against the library and university policy, or against the local or international laws  Any use bringing threat or interruption to any person or agency, or that may abuse or publish and unlicensed personal information.  Any violation of any copyright, or using the internet in any way that may cause any security threat.  Use of the internet against any laws or rules or policies as imposed by the country from time to time.  Damaging or disrupting any library data or software.  Watching porn texts or videos.  Using library systems to represent yourself or the library unlawfully or secure personal or business gains  

E-Library Use Policy

Guiding patrons on how to use CD-ROMs  Filling e-Library use form  CD-ROMs may be used on the library computers in the library computer rooms  CD-ROMs may not be loaned outside the library  

How can I become a library member?

We are pleased with your interest in being a member of the library,. There are a set of requirements that you need to submit copies of the following Each student shall present a copy of his/her current course timetable and the original of his/her university I.D. Faculty shall present the original of his/her university I.D. Verification will be done with the entered information and then you will be registered as an active member in the library. To find out what is the advantages and privileges you gain, please visit the page on members’ privileges according to each profile. If you have any questions in this regard, you can contact the Customer Services Department

Terms and conditions

The services and content accessible through the electronic portal (henceforth, e-Portal) are all provided for your personal use AS IS and AS AVAILABLE, without consent or promise of any kind. We can neither provide any guarantee nor assume any liability for any interruptions, errors, or encroachments that may arise out of the use of this e-Portal, its contents, or any websites linked to it, with or without our knowledge. The user is not entitled to own any communication material or information sent by such user through this e-Portal, nor does such user have the right to be assured of the confidentiality thereof. ​ Furthermore, any public or private interactive use through the e-Portal shall not give rise to or constitute any rights, licensure, or privilege of any kind for the user. In case that the Ministry gives up any specific right available to it within the framework of these terms and conditions at a specific location or in a particular circumstance, such giving up does not constitute an automatic and permanent abdication of rights at other locations and/or in other circumstances.


Patrons shall return they are checked-in items by the deadline assigned and deliver them to the library staff. They can also use the Self-Check system to return these items.  Due items can y returned by any individual to the check-in division.  Items can be returned to any branch of the library.  The check-in division sends alerts of overdue items by phone or email.  Patrons shall return their items by the end of the check-in period Number of Books Allowed for Checkout and Duration of circulation Category Numbers of Books Check-in Period Category Numbers of Books Check-in Period Faculty members   15 Books   120 Days Regular students   6 Books   15 Days Lectures 15 Books 60 Days University Staff 4 Books 15 Days Postgraduate Students 10 Books 30 Days External Patrons   4 Books 15 Days   Uncheckable Information Resources    Arabic and Foreign references (encyclopedia, dictionaries, atlases, annual books, rare books, directories, bibliographies).  Arabic and foreign journals  Research and dissertations (M.A. And Ph.D.)  Official printed manuscripts  Unconventional items (CD-ROM) attached to items.   One-copy books Books needing restoration